• HR Administrator

    Job Locations UK-Essex-Colchester
    # of Openings
    Head Office-Group Services
    Position Type
    Permanent Full-Time
  • Overview

    Spicerhaart is the largest independently owned property services group in the UK. We work together with thousands of customers a year using multi award winning marketing and leading smart technology to help buy, sell, let or rent property. We understand that none of this would be possible without the drive, dedication and determination of our colleagues. When you join Spicerhaart you become part of the Spicerhaart family. Your career is important to us; we are passionate about training and developing you to realise your full potential and achieve success. We expect you to do all that you can to meet our expectations and achieve your personal goals.  You will be motivated and committed to perform to the best of your ability and put the customer at the heart of everything you do. 


    The Role


    We have an exciting opportunity available for someone wanting to progress their career in the HR profession.


    The HR Administrator provides a first class HR Administration service to our stakeholders; by undertaking a wide range of administration activities across the full employee lifecycle. Your primary focuses will be exceptional attention to detail when data inputting and working with the Administration Manager you will continuously review processes and contractual letters to ensure compliance with legislation. Due to the nature of the role a high level of confidentiality is required at all times.




    You main responsibilities will be:

    • Produce and issue employment contracts and offer letters for new starters, and upload to HR system
    • Maintain & monitor records of staff absence due to sickness, holidays, maternity etc and administer any pay adjustments as required
    • Administer amendments to staff records and produce contractual letters e.g. pay awards, transfers and promotions
    • Monitor and administer maternity/paternity requests
    • Administer leavers and deal with any pertinent issues e.g. training debts, holiday entitlement
    • Respond to reference requests as required
    • Raise any administration inconsistencies or areas of concern with the HR Administration Manager
    • Process probationary and career reports, inputting outcome onto the HR system
    • Proactively and continuously review process and make recommendations to improve efficiency
    • Maintain HR Data and documentation to a high standard
    • Productions of basic HR reports and be competent in using The HR Database and associated systems
    • Review changes to terms and conditions letters and make recommendations for change
    • To have a detailed knowledge of HR policies and understand the legalities around these policies
    • Liaise with staff at various levels, both internal and external and provide guidance on day to day administration issues and basic policy queries
    • Answer telephone enquiries and follow up as necessary




    Qualifications and Experience

    As the business needs to make decisions based on the data input into the system, it is essential the HR Administration team has a strong focus on accuracy and quality of data.


    • AT least 1 year HR administration experience or qualified to CIPD level 3 certificate
    • To have a broad understanding of the legal consequences related to contractual documents
    • Excellent IT skills
    • Attention to detail
    • Accurate data inputting skills
    • Ability to prioritise and work towards tight deadlines
    • A team player


    Equal Opportunities: At Spicerhaart, variety makes our Company DNA come to life. We love people - and what's more - we love the differences that make each person who they are and we support you and encourage those differences to make you the best person you can be. Spicerhaart are proud to be an equal opportunity workplace and we welcome all talented individuals to apply for a career with us. We are committed to equal employment opportunity regardless of race, colour, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability or gender identity.


    If you have a disability or special need that requires accommodation, please let our Talent Team know.



    To all recruitment agencies: Spicerhaart does not accept speculative agency CVs. Please do not forward CVs to our Talent Team, Spicerhaart employees or any other company location. Spicerhaart is not responsible for any fees related to unsolicited CVs.

    The Programme

    We have an exciting opportunity available for someone wanting to take their first steps into a new career.


    The HR Administrator role ensures HR processes and activities are undertaken in an accurate and timely manner, whilst maintaining a first class service to your stakeholders. Due to the nature of the role a high level of confidentiality must be sustained.


    As the business needs to decisions based on the data input into the system, it is essential the HR Administration team has a strong focus on accuracy and quality of data.


    You will have:

    • Strong organisation, auditing and administrative skills
    • Knowledge  and experience of the production of accurate Management Information
    • Strong IT skills particularly in the use of spreadsheets and databases
    • Works well with others to create a team spirit and an enjoyable working environment
    • Demonstrates an ability to communicate effectively with & create trusting relationships with customers, suppliers, communities and each other
    • Delivers outstanding customer service by exceeding customer expectations
    • A high level of Commercial awareness
    • The ability to work to company standards and procedures
    • Demonstrates professionalism, honesty and integrity
    • Strong administration skills
    • Strong communication skills, written and numerical
    • Ability to prioritise and multi task
    • Ability to work accurately, with attention to detail
    • A high level of confidentiality


    We offer an annual salary of £15,000 - £16,000 for the right candidate, along with a great working environment and excellent opportunities to progress, learn and develop.


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