We are currently looking to recruit an experienced Personal Assistant to join our Lettings Division. Your previous experience and excellent communication skills will enable you to provide professional secretarial and administrative support to the Managing Director and his Senior Management Team.

The benefits of being a Personal Assistant to the Lettings Managing Director

• £25000 to £29000 basic salary, dependent on experience
• 9am until 5:30pm (Monday to Friday)
• Hybrid or remote working - we're flexible!

Additional Benefits of being a Personal Assistant to the Lettings Managing Director

• 30 days holiday allowance (inc. bank holidays)
• Career progression opportunities
• Employee Assistance Programme (24/7 access to our confidential helpline) 
• Eye care support
• Employee Referral Bonus

The responsibilities of a Personal Assistant to the Lettings Managing Director

This is a challenging role which will require you to thrive in a fast moving, forward thinking environment whilst demonstrating a complete and varied range of PA skills that fully support the Managing Director to strategically develop and grow the Lettings Division.

Your responsibilities will involve the following:

• Reading, monitoring, responding to and/or distributing the MD’s emails with minimum supervision or guidance
• Being the first point of contact for Lettings queries from internal staff
• Preparing and distributing various daily/weekly/monthly leagues to internal staff
• Answering calls and handling queries
• Preparing correspondence on the MD’s behalf
• Liaising with employees, clients & suppliers
• Managing the MD’s electronic diary
• Booking meetings
• Organising travel and preparing complex travel itineraries including booking hotels, car parks and train tickets
• Taking minutes and/or notes, including during interviews and, occasionally, formal HR meetings
• Dictation
• Planning, organising and managing events including senior management meetings
• Attending events/meetings as the MD’s representative
• Preparing presentations
• Preparing papers for meetings
• Managing and reviewing filing and office systems
• Communicating, tracking, and fulfilling staff incentives
• Managing projects
• Reconciliation of credit cards and expenses within deadlines
• Liaising with HR Admin to ensure appropriate approvals are sourced and starter and leaver paperwork is actioned in accordance with SLA’s

The skills and abilities you will require to be a Personal Assistant to the Lettings Managing Director

• Ability to meet deadlines
• Can work independently
• Strong IT skills
• Attention to detail

Our Company

Spicerhaart is one of the largest integrated property services businesses in the UK. Every year we assist tens of thousands of people to buy, sell, let or rent their homes through our network of over 180 branches. In addition, we operate dedicated financial and legal service divisions together with a national home valuation operation.

We are committed to providing the very highest levels of customer service and as such are proud to be a leading member of both The Property Ombudsman and the Association of Residential Lettings Agents.

We are passionate about our business and our people and strive to create an ethos of continual improvement which ensures the longevity of our business and furthermore enables our people to reach their full potential. Our reputation depends on the service we provide to both out external and internal customers.

The Finer Details

To be eligible to proceed in our recruitment process, you will need:

• Legal entitlement to live and work in the UK (in accordance with the Immigration Asylum and Nationality Act 2006)
• We’ll need evidence of your right to work in the UK, in the form of:
  Passport/Birth Certificate

We will also need

• Proof of Address
• National Insurance

At some point(s) in your application process, you may be required to interview via video call.

Our Employee Assistance Programme offers up to six sessions of support and guidance, via telephone.

Company financial commitments to annual eye tests, and glasses, are subject to the terms stated in the company Eye Test Policy.

Employee referrals are subject to the terms stated in our Employee Referral Scheme.

Holiday entitlement of 30 paid days per annum (pro-rata) includes 22 days plus 8 bank holidays, with a day in lieu given back if employee has to work on a bank holiday.

Armed Forces Covenant:
Spicerhaart is a forces-friendly company offering many Estate Agency roles to those considering leaving the forces.

If you are looking for an exciting career, where you feel part of something bigger, and where your excellent communication skills come into play every single day, then the world of property sales and lettings could be for you.

Please visit: https://www.haart.co.uk/about-us/armed-forces-covenant/ 

Equal Opportunities: At Spicerhaart, variety makes our Company DNA come to life. We love people, and what's more, we love the differences that make each person who they are, we support you and encourage those differences, to make you the best person you can be. Spicerhaart are proud to be an equal opportunity workplace and we welcome all talented individuals to apply for a career with us. We are committed to equal employment opportunity regardless of race, colour, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability or gender identity.

If you have a disability or special need that requires accommodation, please let our Talent Team know and we will be happy to assist to the best of our ability – regardless of how small or large your requirement may be.

To All Recruitment Agencies: Spicerhaart does not accept speculative agency CVs. Please do not forward CVs to the Talent Team, Spicerhaart employees or any other company location. Spicerhaart is not responsible for any fees related to unsolicited CVs received from external recruitment sources through our Preferred Suppliers List or otherwise.

Privacy Policy: We process any information you provide in accordance with our Privacy Policy which is available on the Spicerhaart website: https://www.spicerhaart.co.uk/about-us/our-people/staff-privacy-policy/